Comprehensive Moving and Storage Timeline


Here are some very useful moving and storage tips courtesy of Advanced Storage Solututions in Hamilton, Montana. Although most of our customers live in or are moving to the Bitterroot Valley of Western Montana…  the principals of a solid, hassle free move remain the same regardless of where you are located.


Planning For Your Move


  •  Create a moving plan, folder and expense sheets. (Especially if your employer is requiring the move.)
  • Determine what moving expenses may be tax deductible.
  •  Organize legal documents into a separate folder that won’t be lost during the move. (Passports, registrations
  • and titles, medical documents, prescriptions, insurance, wills, deeds, etc.)
  •  Notify your children’s school of the move. Transfer school records.
  •  Arrange for change of address with your post office, subscriptions, suppliers, etc.
  •  Clean out closets, garages, attics and basements. Decide what will go to charity or garage sale and what will go to your new home or storage.

 Important:  Determine if temporary storage units are needed on either end of your move.

 Arrange insurance coverage on your new home. If you are renting your old home, arrange to change coverage accordingly. Be sure and discuss insurance with your mover. Most offer a standard policy, but if you have some very valuable items, it’s best to bump the standard plan up to meet your needs.


TIMELINE: Your Move is in a Few Weeks


  •  Diagram the floor plan of the new house, determining where items will be placed.
  •  If you are packing yourself but need boxes, most moving companies have boxes for sale or rent, even self service truck rental companies.
  •  Tape all Box bottoms and tops.
  •  Label all moving boxes indicating the room the box is to be delivered to in the new home.
  •  Identify essential items that need to be loaded last and unpacked first.
  •  Schedule disconnections of utilities for the day after your move.
  •  Schedule connections for the utilities in your new home.
  •  Keep inclose touch with your movers if closing dates start to fluctuate.
  •  Being well organized and as ready as possible for move day will limit the amount of labor time required to complete your move.


TIMELINE: Your Move is in One Week


  •  Drain oil and gas from all equipment. (Mowers, leaf blowers, etc.)
  •  Begin to bring items from the attic and/or basement to the ground level.
  •  Prepare an overnight bag for each family member if necessary.
  •  Pack personal items including jewelry and other valuables. (Transport them yourself.)
  •  You may leave soft articles in your dresser drawers.Your mover should wrap doors and drawers shut.


TIMELINE: Your Move is Tomorrow


  •  Clean, defrost and dry the refrigerator.
  •  Disconnect, pack and move computer equipment.
  •  Disconnect all other appliances that are being moved.
  •  Drain washing machine.


TIMELINE: Your Move is Today!


  •  Pack your “load last” box.
  •  Meet crew at origin location, read and sign paperwork. Review moving plan with crew. These next steps pertain to most reputable moving companies.
  •  If you have scheduled additional unloading stops, discuss truck loading order.
  •  Crew will-Pad stair railings and protect your entry door.
  •  Crew will-Pad/wrap all furniture items.
  •  Crew will-Stretch wrap the fabric pieces (Minimal charge)
  •  Crew will-Cover floors where needed. (Minimal charge for carpet shield.)
  •  All furnishings that were taken apart for moving will be put back together at the delivery location unless otherwise instructed.
  •  All furnishings/boxes will be placed in the proper areas as instructed by the shipper.
  •  Upon job completion, you will be asked if everything has been placed to your satisfaction.
  •  Upon job completion, you will be asked to check the truck to make sure everything has been removed.
  •  The crew foreman will note the completion time and ask you to sign the paperwork.
  •  Have Payment Ready. Most moving companies accept cash, credit cards or a check upon completion of the move.
  •  Fill out the comment sheet and give payment to crew foreman.

 A word on Gratuity: Many crews are allowed to accept gratuity and any token is much appreciated. Here is advice from Angie’s List. “For light moves, offer a $10 to $20 tip per mover. For larger
moves, companies say a tip of $20 to $50 is appropriate.”

Fun Story: An NFL football player once tipped a moving crew with 100 pairs of new shoes.



ALCOHOL, MONEY:  You are usually responsible for moving these items. Additionally, for the protection of you and the
workers please place personal items such as purses and wallets in a secure location.
ADDITIONAL ITEMS USUALLY NOT TRANSPORTED- Perishable foods, wine, cleaning supplies, solvents, bleaches,
paint, paint thinner, aerosol cans, flammables, ammunition, fire extinguishers, and propane tanks.


APPLIANCES- All appliances usually must be disconnected and emptied prior to moving company’s arrival. Appliances include but are
not limited to washer/dryers, stoves, refrigerators, ice-makers, dishwashers, water purification systems, softeners,
trash compactors, etc.  Some movers will reconnect appliances at the end of your move, but be sure and ask about this.

AUDIO VISUAL/OFFICE EQUIPMENT- TV’s (all sizes), VCR’s, DVD’s, Stereo Equipment/Components, Surround
Sound Systems, Computer Equipment, Fax/Copy Equipment. These items must be packed and unpacked by
the moving company in order to be insured. If you no longer have the original boxes, they will bring packing material for a minimal charge.


REMOTE CONTROLS- Please make sure remote controls are in a safe place.


CLOCKS- Grandmother/grandfather clocks must be properly prepared by a clock company prior to moving company arrival. Most won’t pack these items, for fear of damaging expensive mechanisms.


CLOSET CLOTHING- Wardrobe boxes can be rented or purchased. Each wardrobe holds 2 feet of clothing. Wardrobes will be brought on packing/moving day upon request. We do not recommend moving clothing in garment bags which tear easily.


DRESSERS, VANITY DRAWERS, Etc.- Remove items which may fall in between the drawers and become lost
during the loading/unloading process. You may leave soft items that aren’t too heavy.


FLOOR COVERINGS- Please advise the movers if you will require carpet shield or other type of floor protection for new
carpeting, light color carpeting, hardwood floors, ceramic/marble flooring, vinyl or parquet flooring.

FABRIC FURNISHINGS- Fabric furnishings will be stretch wrapped/padded. This keeps items clean and prevents
items being torn in transport. There is usually a small charge for this, but it’s worth it.


WATERBEDS/DAYBEDS/BUNK BEDS/ CRIBS- These items may require special tools when disassembling and reassembling. Waterbeds must be drained prior to movers arrival.


ELECTRONIC, HOSPITAL and SOFA BEDS may require special handling.


NEW CONSTRUCTION SITES- When moving into new construction sites, the driveway must be poured and cured out no less
than 30 days in order for most movers to pull a truck on it to unload. Please ask your builder for approval for big trucks to
be pulled onto your driveway.They usually won’t be responsible for causing damage to a driveway. Please inform the moving company if your
driveway is less than 30 days old so they come prepared with extra dollies and manpower if needed to carry from
the street. Inform them if plywood is needed to cover unfinished walkways etc.


WINTER MONTHS- Driveways and walkways need to be cleared of ice and snow. This should be done prior to
movers arrival, however if you are unable to clear the ice or snow please let them know so they can come prepared with salt
and shovels. There will almost always be a charge for the salt product used and time spent shoveling, which could be spent moving.

These suggestions, paraphrased from articles sent out by Jays Moving in Indianapolis, IN, will help prepare you for the next adventure in moving and storage.

This entry was posted in Uncategorized. Bookmark the permalink.